Frequently Asked Questions (FAQs)

– Early Bird Rates expire on June 10, 2024.
– All participants should submit their abstracts by June 30, 2024 23:59 (GMT+3).

Confirmation mails are sent to the email address provided during the registration process. If you did not receive your confirmation mail, please contact to istanbul1@devent.com.tr

– Reservations will be made on a “first-come, first-served” basis. We recommend you to book in the early period to ensure availability.
– You could fill out the registration request form for your accommodation request or
you could send an e-mail to istanbul1@devent.com.tr for your sponsored or group accommodation requests.
– Once you email, D Event (PCO)’s professional team will assist you to get registered as soon as possible.

– Only participants whose registration fee has been paid will be able to enter the congress center. If you want the person you bring with you to enter this area, you have to pay a registration fee for that person too.
– In case of accommodation use only You can book a double room for your accommodation. Visit our registration & accommodation page for single and double room rates.
– If you need any help regarding your reservation, please contact to istanbul1@devent.com.tr .

– You can get reliable and comfortable transfer from the Istanbul International Airport to our congress venue, Whyndam Grand Istanbul, TÜRKİYE. Please visit registration & accommodation page for transportation fees.
– You could fill in the online registration form for your transfer requests or
You could send an e-mail to istanbul1@devent.com.tr for your sponsored or group transfer requests.
– Once you email, D Event (PCO)’s professional team will assist you to get registered as soon as possible.

– All cancellations should be submitted to D Event Tourism (istanbul1@devent.com.tr ).
– For cancellation of registration, accommodation, transportation and/or any sponsorship made before February 19th, 2024, %10 of the total amount paid and any probable bank transfer charges will be deducted and the remaining amount will be refunded.
– No refunds will be granted for any cancellation after February 19th, 2024.
– Refunds for cancellations made before this date will be paid to the accounts notified via bank within 60 days from the start date of the organization.
– Sponsor companies must have made all their payments before the event. 10% interest rate will be applied over the total invoice amount for each monthly delay that may occur in payments.

Official conference language is English. So all presentations must be made in English.

We kindly ask all our speakers to deliver their presentations to the technical desk at least 1 hour before the scheduled speaking time. This will help ensure the smooth and timely flow of the program. We kindly ask all speakers to adhere to the speaking times specified in the scientific program so that sufficient time can be allocated for other presentations and discussions. Thank you for your cooperation and understanding in this matter.

All accepted posters will be displayed electronically in the foyer area on 10-11 and 12 October. E-posters must be uploaded to the online system by September 26, 2024 at the latest. (You do not need to bring a printed poster.) Details are in the poster paper acceptance letter sent to you. For any questions, please do not hesitate to contact us (istanbul1@devent.com.tr).

You can obtain your participation certificate as a PDF from the online kiosks in the registration area.

Congress book will be published on the congress website after the congress in PDF format.

Registration includes: participant badge, certificate of participation, entrance to the meeting center, participation in scientific meetings, coffee breaks and lunches included in the program.

Accommodation includes; “bed and breakfast” accommodation (Check-in after 14:00, Check-Out before 12:00 in the afternoon)

Please be advised that there will not be a special dinner organized for the congress participants. Each individual will be responsible for their own dinner arrangements and expenses. We recommend exploring the local restaurants and cafes in Istanbul, which offer a wide range of delicious and affordable food options. Thank you for your understanding and cooperation.

1. Bring your presentation data on a USB flash drive to the Speaker Ready Desk. Windows is the only operating system available for the presentations. If you have prepared the presentation data on a Macintosh, you are required to bring your own laptop with a HDMI adaptor. *For those wishing to show a movie, please bring your own laptop. You are also required to make sure that your data has not been infected by any virus in advance by using the latest version of the security software.
2. Please review your data at the Speaker Ready Desk and check whether all the data is shown properly.
3. Even if you use your own laptop, you are required to check your presentation data at the Speaker Ready Desk and bring your laptop to the technical desk in your session room, 1 hour prior to the session starts. Following the conclusion of your session, we will return your laptop at the operation desk.
4. The Speaker’s Ready Desk will be open at the scientific program dates and times. Speakers are required to present their information at least 1 hour before the session starts.

Official Website of Istanbul Culture and Tourism Directorate: The official website of the Istanbul Culture and Tourism Directorate provides information about all the tourist and cultural sites in Istanbul. Website: www.istanbul.com

TripAdvisor Istanbul Page: TripAdvisor is a platform where travelers share their experiences and reviews. On the Istanbul page, you can access visitor reviews and recommendations. Website: www.tripadvisor.com/Attractions-g293974-Activities-Istanbul.html

Contact
If you have any further questions, please send an e-mail to istanbul1@devent.com.tr.